This privacy notice (the “Privacy Notice”) is issued to inform you how EMMA SLEEP GMBH, its subsidiaries, and its affiliates (collectively “we” or “Emma”) process your personal data and sensitive personal data (hereinafter, collectively referred to as “Personal Data”) collected through the Emma recruitment process including, but not limited to, those submitted or gathered through the use of Emma’s job portal (the “Job Portal”).
It’s Emma’s policy to respect and value its applicants’ privacy rights by ensuring compliance with the requirements of applicable privacy laws. The protection of your Personal Data is important to Emma and we want you to feel safe during the recruitment lifecycle. Please read the Privacy Notice carefully.
Information concerning the collection of Personal Data
The Privacy Notice applies to our collection, processing and utilization of your Personal Data at the beginning of your application process with Emma and throughout the duration thereof. “Personal data” means all information relating to an identified or identifiable natural person whether recorded in a material form or not, which, by itself or when put together with other information, would reasonably and directly reveal the identity of a natural person. “Sensitive personal data” any personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, including the processing of genetic data and biometric data for the purpose of uniquely identifying a natural person, as well as data concerning health, sex life, sexual orientation, or other categories deemed sensitive under applicable local laws.
The Job Portal is operated by the below personal information controller (the “Controller”) in order to support the recruitment functions of Emma:
Emma may process the following categories of Personal Data which you provide to us or we collect from you at the beginning and during the course of your job application (the “Categories of Personal Data”). Note that the list of examples for every Category of Personal Data is not exclusive:
Full name (First, Middle, Last)
Contact details data
Tax identification number
Social security number
Job application data
Education-related (e.g., transcript of records, diploma, true copy of grades)
Purposes for processing the Personal Data
Emma may process the Categories of Personal Data for the purposes enumerated below:
The identity data may be processed for purposes of identifying you in relation to your job application with Emma.
The contact details data may be processed for the communication and coordination of your job application including but not limited to setting up interviews and informing you of the status of your application.
The government-issued data may be processed in order to ascertain your identity in relation to your job application with Emma, to comply with any applicable laws and regulations and/or in connection with any legal claims.
The job application data may be processed to assess and review your job application vis-à-vis the requirements and qualifications for the role you applied for, shortlisting, selection, and arranging of interviews, to determine whether you are the right fit for Emma.
This website uses the following types of cookies:
Transient cookies are automatically deleted when you close your browser. These are mostly session cookies, which save a so-called “session-ID”, which allows for the assigning of different queries within your browser during a particular session. This can be used to identify your device when you repeatedly visit a website during a session. These cookies are deleted once you log out or the browser window is closed.
Persistent cookies enable the website to remember your information and settings on your next visit. This gives you faster and more convenient access to the website, as you do not have to change your language settings again, for example. How long the cookie remains on your device depends on the duration or expiration date of the respective cookie and your browser settings. These cookies are automatically deleted after a set period of time which can differ from cookie to cookie. Persistent cookies can be deleted via the security settings in your browser at any time.
Below is a list of the cookies used by the Job Portal:
This cookie is installed by Google Analytics. The cookie is used to calculate visitor, session, campaign data, and keep track of site usage for the site's analytics report. The cookies store information anonymously and assign a randomly generated number to identify unique visitors.
The cookie is installed by Google Analytics. The cookie is used to store information of how visitors use a website and helps in creating an analytics report of how the website is doing. The data collected includes the number of visitors, the source where they have come from, and the pages visited in an anonymous form.
The cookie is set by Segment.io and is used to analyze how you use the website
This cookie is set by Segment.io to check the number of new and returning visitors to the website.
This cookies is installed by Google Universal Analytics to throttle the request rate to limit the collection of data on high traffic sites.
Recipients or categories of recipients of Personal Data
Recipients of your Personal Data generally fall into the following categories of recipients:
Emma’s subsidiaries and affiliates
Information technology (IT) service providers for IT infrastructure
Recruitment and applicant screening solutions providers
Job Portal and Job Portal management service providers
Consultants for job application and performance evaluations
How we protect your Personal Data
Emma fully recognizes the value of your Personal Data. Appropriately, we strive to maintain the confidentiality, integrity and availability of your Personal Data by employing reasonable physical, technical, and operational safeguards and security control measures. We also train our employees to properly handle your Personal Data and are obligated to maintain a duty of confidentiality. Further, we do not knowingly collect Personal Data of individuals who are considered minors (e.g., below 18 years old) or those who cannot validly give consent.
Storage and retention of your Personal Data
Emma may collect, store, process, disseminate or use your Personal Data in a manner that causes it to be transferred or accessed from computer systems owned or operated by or on behalf of Emma (or a vendor of Emma). Your Personal Data are stored in Emma’s cloud which is hosted in servers located in the European Union except when local requirements of the country you are applying to have data localization requirements or prohibit the transfer of personal data.
Your Personal Data may be transferred across Emma’s affiliates and subsidiaries for evaluation purposes since your job application may be considered for openings in the other entities within Emma (“Joint Controllership”).
Your Personal Data will be retained in accordance with local legal and regulatory requirements applicable to the country to which you are applying for, if any, and subject to Emma's data retention obligations. If the retention period is not defined by local laws and regulations, Emma generally may keep your Personal Data up to six (6) months after closing the job opening that you applied for.
Absent any restrictions, please be informed that Emma may delete your profile on the Job Portal or some or all of the Personal Data that we have about you (including your CV/resume) at any time for any reason and without notice by following generally accepted industry standards. Therefore, please retain your own copy of the Personal Data which you provided to us.
Your rights as a data subject
Your data subject rights vary depending on the laws of the country in which the Emma entity you are applying to is located. The required information is provided in the below the section on Jurisdictional Considerations.
Legal basis for processing your Personal Data
The legal basis for processing your Personal Data vary depending on the laws of the country in which the Emma entity you are applying to is located. The required information is provided in the below the section on Jurisdictional Considerations.
Different jurisdictions have different privacy regimes. This section provides you with addendums (the “Country Addendums”) containing the additional information and requirements mandated by the laws applicable to the country in which the Emma entity you are applying to is located. The Privacy Notice and the Country Addendum form one document and are to be read together.
If you are applying for a job opening in an entity in Switzerland, please click here to read the US Country Addendum.
If you are applying for a job opening in an entity in a country not included in the above list of Country Addendums, the European Union Country Addendum applies by default.
Changing the Privacy Notice and Country Addendums
Emma reserves the right to modify or amend the Privacy Notice and Country Addendums from time to time to keep up with any changes in relevant laws and regulations applicable to Emma or to reflect how we collect, use, protect, store, share or dispose of your Personal Data. If you do not agree to the changes, please contact our data protection officer to have your Personal Data removed from the Job Portal and our databases. You can tell when we last updated the Privacy Notice and Country Addendums by checking the document control information at the bottom.